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Human Resources Business Process Analysis

An important early task in an ERP implementation project is to document and understand the major current system business processes, Business Process Analysis. A common technique to document business processes is to develop diagrams to pictorially represent the process. Later in the implementation phase, the diagrams will be used to re-engineering the processes with the new system.


Functional (Swim Lanes) Mapping Definition

Swim Lane diagrams are essentially process maps. They provide us with a means of integrating steps in a process with the information and people involved. A Swim Lane Diagram is an enhanced flowchart that incorporates additional information such as people involved, points of interaction, means of contact, and flow of information.

 

The Swim Lane diagram tells a robust story about who does what and when. By listing the functional participants along the left side, it clarifies what each function does and their interactions. It demonstrates when hand-offs occur and shows relative timing. The diagram provides a big-picture perspective and cross-functional teams appreciate understanding how they intermingle.

 

Swim Lane Diagrams require the Acrobat Reader to view information in the Portable Data Format.  Download your free copy at the Adobe Internet site.

 

H1.0 Position Management

 

H2.0 Recruitment Hiring Process

 

H3.0 New Employee Sign-up and File Maintenance

 

H4.0 Benefits Administration

 

H5.0 Compensation Administration

 

H6.0 Personnel Actions (PA Processing)

 

H7.0 Payroll Deductions

 

H8.0 Bi-Weekly Payroll

 

H9.0 Year-End Payroll

 

H10.0 Time & Effort (Grants Accounting)

 

H11.0 Time Management

H11.1 Time & Attendance (Short Term)

H11.1.1 Absence Reporting

H11.1.2 Positive Time Entry

H11.2 Leave Management (Long Term)

H11.6 Summer Reserve Faculty

H11.4 Vacation Advance Payback

 

H12.0 Labor & Employee Relations

H13.0 Non-Immigrant Employment

H13.1 International Student Employment (F1 / J1)

H13.2 Visiting Professor Employment (H1)

H13.3 Non-Resident Alien Treaty

H14.0 Student Employment

H14.1 Work Study Charge Back

H14.2 Graduate Assistants

H15.0 Performance Management Process (PMP)

 

H16.0 Employment Recognition

 

H17.0 Separation Clearance Process

 

H18.0 Retirement (STRS, OPERS, ARP)

 

H19.0 Workers Compensation Claim Processing

 

H20.0 Unemployment Compensation

 

H21.0 Reporting

H21.1 HR IR Reporting

H21.2 Board of Trustee - Tracking Personnel Changes

H21.2.1 Administration

H21.2.2 Academic

H21.3 Affirmative Action Reporting

 

Last Updated: Thursday, April 13, 2006